Human Resource Planning

(Refer our High Quality Management Encyclopedia “Management Universe” at: http://management-universe.blogspot.com/) 

Human Resource Planning (HRP) or Manpower Planning : Definitions

• Process of evaluating as to how an organization should move from the current human resource position to it's desired position.
• Human resource planning (HRP) is a process by which an organization makes sure that: – it has the right number and right kinds of people. – at the right place. – at the right time. – to do the right tasks to meet its overall strategic objectives.
• As per Coleman, HRP is the process of determining human resource requirements and the means for meeting those requirements in order to carry out the integrated plan of the organization.
• As per Stainer, HRP is the strategy for acquisition, utilization, improvement and preservation of an enterprise's human resources. It relates to establishing the quantitative requirements of jobs determining the number pf personnel required and developing sources of manpower.

HRP- Strategic Planning

(Also refer: http://hrm-dynamics.blogspot.com/ HR Dynamics) and http://strategic-functions-hrm.blogspot.com/ HR Strategies)

1. Understand organizational mission, goals/objectives and strategic requirements.
2. Ensure that people are available to meet the requirements set during strategic planning.
3. Assess existing human resources: Take inventory of current number of human resources and their skills. Use the Human Resource Information Systems (HRIS) with computerized databases on important information about the employees. Also, develop replacement charts projecting existing/future vacant positions and who are possible candidates to fill them.
4. Determine the demand of human resources for future: Develop human resource inventory for year by year estimated requirements of manpower for various positions and skills.
5. Study the sources and reasons of addition or depletion of human resources: Estimate the possible addition and depletion of human resources. The additions come from new recruits, contingent workers, employees transferred from other units of the company, persons returning from leaves etc. The depletion comes from retirements, dismissals, people transferred out from the organization, lay-offs, resignations, sabbaticals, prolonged illnesses, deaths etc. Many of these are within internal control and on some there is no control.
6. Study the sources of supply of manpower: The sources of supply include recent pass-outs from various institutions, schools, colleges and universities, persons retiring from armed forces, people from other organizations seeking employment outside etc.
7. Decide action to recruit or downsize: If the forecast requirement of manpower exceeds the existing manpower i.e. there is shortage of human resource within the organization, action will be to position/recruit the addition manpower. If the forecast requirement is less than the current level of employees, the action will be to downsize. These actions are dynamically required in a dynamically changing business scenario and call for constant right sizing (involving extra manpower or less manpower).

Factors Affecting HRP

• Company's strategies and objectives.
• Time span of HRP.
• Fluctuations in business scenario.
• Accuracy of forecasting manpower requirements.
• Organization structure.
• Updated HRIS.
• Availability of the talent- internally and externally.
• Training and development resources.
• Lead time of positioning talent.

The above-mentioned factors are requisites for successful HRP. If they are absent or improperly planned and executed, they become the barriers to HRP.

Benefits of HRP

• HRP provides view of human resource dimension of business decisions.
• It can help in anticipating human resource costs and therefore, can provide guidelines for cost control.
• More time is available to locate and position talent.
• Better planning of assignments to develop managers.
• Maximum utilization of human resource with better efficiency and productivity.

Books Suggested for Your Professional/Personal Library (All the titles as paperbacks and eBooks available online from Amazon)

Books Authored by Shyam Bhatawdekar and Dr Kalpana Bhatawdekar (eBooks and printed books available online from  Amazon)

Management, Business, Self-help & Personality Development Books

1. HSoftware (Human Software) (The Only Key to Higher Effectiveness)

2. Sensitive Stories of Corporate World (Management Case Studies)

3. Sensitive Stories of Corporate World (Management Case Studies) (volume 2)

4. Classic Management Games, Exercises, Energizers and Icebreakers

5. Classic Management Games, Exercises, Energizers and Icebreakers (Volume 2)

6. Classic Team Building Games, Exercises, Energizers and Icebreakers

7. 101 Classic Management Games, Exercises, Energizers and Icebreakers

8. 101 Classic Management Games, Exercises, Energizers and Icebreakers

9. Stress? No Way!! (Handbook on Stress Management)

10. HSoftware (Shyam Bhatawdekar’s Effectiveness Model)

11. Competency Management (Competency Matrix and Competencies)

12. Soft Skills You Can’t Do Without (Goal Setting, Time Management, Assertiveness and Anger Management)

13. Essentials of Work Study (Method Study and Work Measurement)

14. Essentials of Time Management (Taking Control of Your Life)

15. Essentials of 5S Housekeeping

16. Essentials of Quality Circles

17. Essentials of Goal Setting

18. Essentials of Anger Management

19. Essentials of Assertive Behavior

20. Essentials of Performance Management & Performance Appraisal

21. Essentials of Effective Communication

22. Health Essentials (Health Is Wealth)

23. The Romance of Intimacy (How to Enhance Intimacy in a Relationship?)

Novels, Stories, Biographies and Travelogues

24. The Peace Crusaders (Novel: thriller, mystery, adventure)

25. Love Knows No Bounds (Novel: a refreshingly different love story that discusses an important and topical societal issue. Also available with the title “Good People”)

26. The New World Order (Novel: socioeconomic, thriller, mystery, adventure)

27. Funny (and Not So Funny) Short Stories

28. Stories Children Will Love (Volume 1: Bhanu-Shanu-Kaju-Biju and Dholu Ram Gadbad Singh)

29. My Father (Biography)

30. Travelogue: Scandinavia, Russia

31. Travelogue: Europe

32. Travelogue: Central Europe

33. Travelogue: Egypt (Mysteries of Egypt)

34. सीमाओं के परे: (एक अलग प्रेम कहानी) (Novel in Hindi)

35. अमन के सिपाही (Novel in Hindi)

36. अभिजात प्रेम (एक वेगळी प्रेम कथा) (Novel in Marathi)